COE without detailed Job Description and Other Supporting Documents

lock_code2004

No Detailed Job Description from HR:

If you you have a generic COE from your HR, but you don't have a detailed Job Description, here are some suggestions:

1) create your own job description and ask your manager/supervisor/senior colleague to sign it, or anyone with a higher rank in the company who can attest to your skills/job responsibilities, someone with the same level as you is not acceptable.

- of course, contact information of the signatory should be included (Telephone, address and email) and their ID (Company ID, business card, passport)
- if possible, put this in a company letterhead as well (same with your COE).. copy or ask a blank page with company letterhead from your friendly HR or company secretary..
- then CTC as required by your assessing body

2) this second option is not recommended, and some other assessing authorities are not accepting this.. but if you want to take the risk, make a self-declaration, detailing why you cannot get a detailed job description (such as company closed already etc..)

Other Supporting Documents:

Most likely the CO/Assessing authority will ask for other supporting documents to validate your claim:

payslip, contract, awards, certificates, promotion letter, ID (from the company)
Yearly Income Tax Return, SSS total contribution, and PAG-IBIG, kung makakuha kayo ng report (eto ang pinaka okay dahil galing sa gov't offices)
pwede din bank account showing monthly remittance of salary from the old company..
kahit ano na pwede mag-establish na totoo talga ung company (maybe business permit, registration from DTI or SEC)

hotshot

for my case, my previous employer does not issue detailed COE's because they classify it as "confidential information". so i had no choice but to create an employer reference with detailed job description and had my ex-boss sign it. this is not printed in a company letterhead. so ang pinasa ko sa ACS that time ay (1) generice COE, (2) detailed COE signed by my ex-boss in plain paper, (3) self statutory declaration.

unfortunately, the detailed COE and self-statutory declaration were not accepted by ACS. so, i had to make an affidavit signed by my ex-boss and submitted this to ACS together with the generic COE again. after this, they accepted it and approved my skills assessment application. 🙂

i submitted the same docs to DIAC (generic COE and affidavit) and wala naman silang hininging extra documents like payslips or contracts. naging smooth naman ang visa application ko. 🙂

but, if you have other supporting documents on hand, then go ahead and attach it. ok nang sobra ang documents, wag lang kulang. 🙂

lock_code2004

@hotshot - for everybody's information, what was the difference between these two:

a) detailed COE signed by my ex-boss in plain paper

b) affidavit signed by my ex-boss

hotshot

<blockquote rel="lock_code2004">@hotshot - for everybody's information, what was the difference between these two:

a) detailed COE signed by my ex-boss in plain paper

b) affidavit signed by my ex-boss</blockquote>

a) detailed COE signed by my ex-boss in plain paper

basta statements lang printed sa bond paper tapos pinirmahan lang ng boss ko.

b) affidavit signed by my ex-boss

same statements pero this time nakalagay sa affidavit. tapos ang pumirma in front of the lawyer/notary ay yung boss ko. ginawa ko to dahil ayaw nila ng stat dec/affidavit na ako ang pipirma. dapat yung boss ang pipirma.

vhoythoy

Hmmm. 3 kasing employers ko walang detailed job descriptions. 2 dito sa Singapore at Isa sa Pinas. Bale 4 lahat employers ko, isa lang may detailed job description. Pwede bang isang affidavit lang para sa 3 employers, sama2 nalang? Haha, prob ko din ayoko mag papirma sa boss ko ngaun, kasi baka ano isipin nila. Medyo mahirap2. Not sure kung gaano ka higpit vetasses. Kumpleto naman ako ng corroborating evidences such as payslip, contracts, IRAS cert, etc. Pero dun 2 employers na walang detailed job descriptions, audit firms naman yun at auditor ako, so obvious naman na yun ang work ko. So meron ako ngaun 4 na generic COE in each Company's letterhead, tapos yung isa lang may detailed yun sa SGV, buti pa yun. haayz. submit ko muna tapos bahala na kung manghingi pa ng additional vetasses =(

vhoythoy

Yang affidavit na yan dito ba yan sa Singapore or sa Pinas? Bibigyan mo soft copy yung notary public or print mo sa hard copy ng affidavit template tapos notarise lang nila? di ko alam procedures, di pa kasi ako nag papaafidavit

hotshot

<blockquote rel="vhoythoy">Hmmm. 3 kasing employers ko walang detailed job descriptions. 2 dito sa Singapore at Isa sa Pinas. Bale 4 lahat employers ko, isa lang may detailed job description. Pwede bang isang affidavit lang para sa 3 employers, sama2 nalang? Haha, prob ko din ayoko mag papirma sa boss ko ngaun, kasi baka ano isipin nila. Medyo mahirap2. Not sure kung gaano ka higpit vetasses. Kumpleto naman ako ng corroborating evidences such as payslip, contracts, IRAS cert, etc. Pero dun 2 employers na walang detailed job descriptions, audit firms naman yun at auditor ako, so obvious naman na yun ang work ko. So meron ako ngaun 4 na generic COE in each Company's letterhead, tapos yung isa lang may detailed yun sa SGV, buti pa yun. haayz. submit ko muna tapos bahala na kung manghingi pa ng additional vetasses =( </blockquote>

parang hindi pwede. kasi kung ang ex-boss mo ang pipirma...parang imposible naman na same ang boss mo sa 3 employers na yun? hehe

hotshot

<blockquote rel="vhoythoy">Yang affidavit na yan dito ba yan sa Singapore or sa Pinas? Bibigyan mo soft copy yung notary public or print mo sa hard copy ng affidavit template tapos notarise lang nila? di ko alam procedures, di pa kasi ako nag papaafidavit</blockquote>

"Statutory Declaration" for commonwealth countries, "Affidavit" sa Pinas. sa Pinas kasi, isa lang naman format ng affidavit so nung pumunta ng notary, naka-print na yung affidavit. kelangan lang pirmahan sa harap nila to witness. pero, kung may kakilala naman kayo na notary, pwede naman gawan ng paraan para di nyo na isama ang boss nyo dun sa notary. alam nyo naman sa pinas....lahat may presyo. hehehe

vhoythoy

uu nga. mukhang malabo maisama yung dati kong boss sa notaryo haha. Bahala na, submit ko nalng yung generic COE, balitaan ko nalang kayo.. =)

aliane

hi! share q lng dn...we actually had that problems dun s isang company ng husband q...he had a 3 yrs experience dun kya nanghihinayang kmi n ndi kmi mkpag produce ng coe...problema nmn dun wl n ung payslips nya n naitabi dati kc na Undoy, then na check nmin wlng hulog sa SSS, uwi cia ng pinas this january pr asikasuhin yn kc my contact p cl nung dati nyang supervisor...ngaun dapat pl ipa affidavit ung generic coe nya dun ... buti ngkaroon ng ganitong thread, salamat s infos! i will update dn if ever my progress

Birhen_ng_Guadalupe

<blockquote rel="aliane">hi! share q lng dn...we actually had that problems dun s isang company ng husband q...he had a 3 yrs experience dun kya nanghihinayang kmi n ndi kmi mkpag produce ng coe...problema nmn dun wl n ung payslips nya n naitabi dati kc na Undoy, then na check nmin wlng hulog sa SSS, uwi cia ng pinas this january pr asikasuhin yn kc my contact p cl nung dati nyang supervisor...ngaun dapat pl ipa affidavit ung generic coe nya dun ... buti ngkaroon ng ganitong thread, salamat s infos! i will update dn if ever my progress</blockquote>

Kung within 7 years pa yan, pwede ka pa makakuha ng bank statements. Like sa BPI, they keep records up to 7 years. Then highlight na lang kung alin dun ang payroll entry. Kumuha ako ng bank statements both SG at Pinas just in case though di naman hiningi ng CO.

sydneyblued

Yung dati nyang Supervisor sa same company pa din nagwowork? Baka pwedeng magrequest sa kanya ng new COE with detailed job description on a Company letterhead... less hassle pag makakuha sya, he won't need to provide affidavit anymore. 🙂

aliane

@sydneyblued ...na dissolved n ung company a few yrs back pa...kya lng nmn up to now my contact cl nung supervisor niya is because yng last work nya before kmi mg SG ay magka trabaho sila, hopefully mging mabilis ang pag ayos nya ng coe,,ilang araw kaya ang pagkuha ng affidavit? ty!

@Birhen_ng_Guadalupe ...pede pl un, sayang nk 3 yrs lng po cia e 🙁 ty!

hotshot

@aliane : same day lang din ang affidavit. basta nagawa nyo na ang document...pipirmahan lang yun sa harap ng notary/lawyer tapos konting tatak, bayad, tapos ok na. 🙂

lock_code2004

@aliane - ang ibig pong sabihin yata ni @birhen ay kung from last 7 years lang ung work experience nya.. meaning, anytime between now 2012 and 2005... eh makakkuha pa kayo ng records sa bank..

kasi 7 years lang ang data retention ng banko... so ung mga records ng 2004 and before.. eh wala na...

zro

Kung wala na ba ang ex-boss mo sa ex-company mo, pwede pa din ba syang pumirma sa detailed CoE with job description? Pwede bang backdated itong document na to?

Or sa affidavit na lang sya pwede pumirma na cinoconfirm ang job description mo nung under ka pa sa kanya?

lock_code2004

<blockquote rel="zro">Kung wala na ba ang ex-boss mo sa ex-company mo, pwede pa din ba syang pumirma sa detailed CoE with job description? Pwede bang backdated itong document na to?

Or sa affidavit na lang sya pwede pumirma na cinoconfirm ang job description mo nung under ka pa sa kanya?</blockquote>

Eto ang ranking based on what is most acceptable:

1) COE + detailed job description on a company letterhead signed by HR

2) COE from company letterhead (HR) + affidavit signed by someone (who knows you of course) still in the company in company letterhead

3) COE from company letterhead (HR) + affidavit signed by someone (who knows you of course) who used to work from the company

if they can provide ID, or any business card to identify that they have worked in the company is better
state why the company cannot give a detailed job description,
state how/how long they know you. (like he is your ex-boss, or ex-senor colleague).. etc..

so in this case, your case would probably the same as No.3 in my suggestions..

im not sure about the back-dated thing.. baka may issue sa verification..

adelle_82

in my case nman dito sa UAE my present employer did not provide the detailed COE kahit pa iiyak ako sa harap nila so I made a "Statutory Declaration" with all the details of my company, salary, part/full time and job description as well as reason why you cannot provide the detailed COE including the details of my direct superior and contact number signed by somebody from the Australian consulate d2 sa Abu dhabi attached with other documents like increment letter, salary slips, etc. Accepted nman ng Engineer's Australia and DIAC...

But I think it also depends on the Case Officer kasi friend ko same kami ng ginawa accepted ng Engineer's Australia but ni require cya ng DIAC case officer nya na mag produce ng detailed COE and additional documents. Damihan lang din cgro ng supporting documents.

loudandclear

pa join...

1.) kasama pala yung salary sa COE. di ko kase nabasa sa ACS website, pero nakita ko sa DIAC website. anyway, ano po specific na salary info na ilalagay sa COE, ok na ba yung "last monthly salary received" lang?

2.) i had worked sa isang consulting agency with different clients. ito ang challenge sa akin. i handled different projects under different managers. i dont think mapapapirma ko sila isa isa sa detailed COE ko. I created a draft COE with all my projects and my role for each project. Ok lang ba HR manager lang pumirma?

thanks.

lock_code2004

@jaero - yup.. pareho lang ang question nya..