COE without detailed Job Description and Other Supporting Documents

lock_code2004

yup okay na ang current or last salary received..
definitely, okay na HR lang ang pumirma.. sa mga "well-organized" na company HR talaga ang may records ng job description ng mga employees..

vhoythoy

Paano po ba procedures sa pag affidavit? May 2 kasi akong employer na walang detailed job descriptions pero may generic COE in Company's letterhead and supporting docs like contracts and payslips and ITR.

MAs madali po ba mag pa affidavit sa pinas? Need ba pumirma yung representative ng company ko? Paano po sa notary public, ready ko na ba yung documents tapos pirmahan lang nila or bigyan ko lang sila ng copy ng job descriptions at sila na bahala gumawa ng affidavit kung may template sila?

loudandclear

<blockquote rel="lock_code2004">@loudandclear

yup okay na ang current or last salary received..
definitely, okay na HR lang ang pumirma.. sa mga "well-organized" na company HR talaga ang may records ng job description ng mga employees..</blockquote>

thanks @lock_code2004 for the reply.

anyway, sa 2 companies ko... since hindi sya consulting company wherein yung mga managers dito belong to the same company... isinama ko sa signatories yung IT Manager. Bale HR Manager & IT Manager ang signatories. Worried lang ako, baka sa another company ko (yung consulting agency nga), ganito din ang hanapin nilang format.

ace_jef

got this from another forum, hth - I will be using this for 3 companies - good thing I still have contacts on my previous bosses

I, XXXXX, born on XXX in XXXXX, XXXX, holding Passport XXX, do solemnly and sincerely declare and affirm that:

I am a Full Time Employee of XXX since XXX as XXXX in XXX technologies . I have attached herewith various artifacts issued by the company to evident the same i.e. Employment Certificates, Salary Certificate, Appraisal Letter and Salary Pay slips.

I further declare that I am unable to provide detailed employment reference letter with detailed job description on Company Letter Head from my current employer, XX This is because XXXs policy does not permit employees seeking another employment or making another arrangement during employment with XXXXX. Also, there may be an impact on my current performance and work profile as I have recently received promotion if I ask for the reference from my Senior Manager in XXXX.

Present Employment

Employer: XXXXX

Employment period: XXX

Total Duration: XXX months

Employment History with xXXX

Designation :

Period :

Roles & Responsibilities :

Evident By :

Company Profile

XXXXXXXXXXXXXXX

XXXXXXXXXXXXXxx

Daily Duties and Responsibilities

XXXXXX

Tools & Technologies

XXXXXXXXX

Professional Awards & Recognitions

XXXXXXXX

Academics & Certifications

XXXXXXXX

Project Details

Project Title : xxxxx

Duration : XXX

Team Size : xx

Technologies : xxxxxx

Roles & Responsibilities : XXX

Project Description : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

And I make this solemn declaration by virtue of the ……..

Declared at XXXX, XXXX on the _____ day of ________ 2009

Before me:

Witnessed by (Signature by Declarant) (Signature by Notary Public)

vhoythoy

Jan ba a statutory declaration (Commonwealth of Australia STATUTORY DECLARATION Statutory Declarations Act 1959) ang pipirma lang is ikaw at yung lawyer/ notary public wala ng iba?

LokiJr

@ace_jef yan po ba yung Australian format?

Hannah

Hello..just a newbie in the site...I actually same prob..my previous company does not issue a detailed Coe....any advise , what's the best thing to do? Plz help...really want to start preparing required documents

lock_code2004

<blockquote rel="Hannah">Hello..just a newbie in the site...I actually same prob..my previous company does not issue a detailed Coe....any advise , what's the best thing to do? Plz help...really want to start preparing required documents</blockquote>

hi.. welcome to the forum..

read from the top of this thread.. it will give you some idea how to proceed..

zro

<blockquote rel="lock_code2004">Eto ang ranking based on what is most acceptable:

1) COE + detailed job description on a company letterhead signed by HR

2) COE from company letterhead (HR) + affidavit signed by someone (who knows you of course) still in the company in company letterhead

3) COE from company letterhead (HR) + affidavit signed by someone (who knows you of course) who used to work from the company

if they can provide ID, or any business card to identify that they have worked in the company is better
state why the company cannot give a detailed job description,
state how/how long they know you. (like he is your ex-boss, or ex-senor colleague).. etc..

so in this case, your case would probably the same as No.3 in my suggestions..

im not sure about the back-dated thing.. baka may issue sa verification.. </blockquote>

Thanks sa reply @lock_code2004 ...

Additional questions lang po, pag magsisign ng affidavit/statutory declaration ang ex-boss or ex-colleague ko, dapat sa harap ng lawyer/notary public/commissioner of oaths di ba? So kailangan ko pa talaga syang isama doon, medyo hassle sa kanya kaysa sa papapirma na lang ako.

About dun sa backdating, for example, nauna akong umalis ng company kaysa sa ex-boss ko. At the time na nagresign ako, nagrequest ako ng generic COE from HR. Pwede ba akong gumawa ng detailed COE with job description na papapirmahan ko sa ex-boss ko at ang date ay same ng sa generic COE, so at that time, technically connected pa rin sya sa company. Bawal ba ito? Kung iveverify naman at tatawagan ang ex-boss ko, macoconfirm nya na sya ang ex-boss mo at that time.

lock_code2004

Thanks sa reply @lock_code2004 ...

</blockquote>

yes, i think that is the proper way..

pero may mga notary public nmn sa pinas na payag sila na hindi sa harap nag sign (im not recommending this 😉 )

lock_code2004

@zro - Re: Backdating ng Detailed JD

so parang ang gagawin mo:

meron ka nang Generic COE from HR (example dated 2010)
ngaun gagawa ka ng detailed JD, at papirmahan sa ex boss mo, at ang date will be same as generic COE..

i cannot fully confirm kung meron issue dito...

valid naman of course ang COE from HR..
valid pa rin naman ang date kasi, employee pa rin ang ex-boss mo dun sa company (on that given date)
pag nagverify ang DIAC/Assessing authority, the HR can validate na employee ka dati, at ang ex-boss mo ay employee din ng company at boss mo dati..

it's your call.. mukhang okay naman..

goodluck!!

zro

<blockquote rel="lock_code2004">@zro - Re: Backdating ng Detailed JD

so parang ang gagawin mo:

meron ka nang Generic COE from HR (example dated 2010)
ngaun gagawa ka ng detailed JD, at papirmahan sa ex boss mo, at ang date will be same as generic COE..

i cannot fully confirm kung meron issue dito...

valid naman of course ang COE from HR..
valid pa rin naman ang date kasi, employee pa rin ang ex-boss mo dun sa company (on that given date)
pag nagverify ang DIAC/Assessing authority, the HR can validate na employee ka dati, at ang ex-boss mo ay employee din ng company at boss mo dati..

it's your call.. mukhang okay naman..

goodluck!!</blockquote>

Thanks! Check ko din muna sa ex-boss ko kung okay lang syang pumirma sa detailed COE na ipreprepare ko na dati pa ang date. Kung hindi naman, affidavit na lang talaga ang papagawa or papasign ko.

vhoythoy

<blockquote rel="lock_code2004">@zro - Re: Backdating ng Detailed JD

so parang ang gagawin mo:

meron ka nang Generic COE from HR (example dated 2010)
ngaun gagawa ka ng detailed JD, at papirmahan sa ex boss mo, at ang date will be same as generic COE..

i cannot fully confirm kung meron issue dito...

valid naman of course ang COE from HR..
valid pa rin naman ang date kasi, employee pa rin ang ex-boss mo dun sa company (on that given date)
pag nagverify ang DIAC/Assessing authority, the HR can validate na employee ka dati, at ang ex-boss mo ay employee din ng company at boss mo dati..

it's your call.. mukhang okay naman..

goodluck!!</blockquote>

Eto ang procedures ng affidavit sa pinas di ba? Eto rin ba yung procedures for Statutory Declaration using yung Australia/ commonwealth form pag process ko dito sa Singapore? Need kasama pipirma ex-boss?

loudandclear

challenge mag request ng detailed COE sa current company ko. they are actually asking me na what is the purpose. i'm thinking if i should tell them the truth that im applying for a visa. diba kase DIAC might contact them naman later on to verify the information on the COE. kaya lang if i should tell them about my visa appln, what would they think?

if i would request for a generic COE naman and just create a statutory declaration or reference letter to be signed by my current boss... hindi masyado applicable ang approach na to sakin, kase i handled different projects under different managers. hindi naman pwede isa isa ko sila papirmahin.

hayz...ano kaya? any advise? thanks.

TasBurrfoot

<blockquote rel="loudandclear">challenge mag request ng detailed COE sa current company ko. they are actually asking me na what is the purpose. i'm thinking if i should tell them the truth that im applying for a visa. diba kase DIAC might contact them naman later on to verify the information on the COE. kaya lang if i should tell them about my visa appln, what would they think?

hayz...ano kaya? any advise? thanks.</blockquote>

My friend did it this way; she asked for a very detailed COE sa present company niya and she told them na it is for school requirement in her MBA - so what happened was nakalagay sa COE nya na it is for academic purposes. Ang DIAC naman will not mind this and will accept it as per normal...

So to cut the story short, na visa grant sya... Bottomline it, ikaw bahala what excuses you can come up with. If they will call your company though, wala ka magagawa dun.

lock_code2004

@loudandclear - anung issue kung sabihin mo na for immigration?

anyway, pwde mo sabihin na International Skills Assessment muna..

not necessarily na migration agad.. para hindi sila magworry na aalis ka na agad..

loudandclear

^ actually, ang sinabi kong reason when they first asked me was "requirement for my masteral". but i think they didn't buy my reason, heheh... Now, the HR personnel set a mtg with me and one of the company heads. ganun, ka big deal sa kanila. so now, im thinking of just telling them the truth but in a subtle way. like what you advised... "for migration purpose" plus ofcourse for my masteral na rin para hindi naman mukha akong nagsinungaling nung una. actually, my school did really require us to submit a detailed CV but not COE. 🙂 for "immigration purpose" sounds better? kase kung intl skills assessment...it sounds like im applying for a work abroad. 🙂

lock_code2004

i mean.. sabihin mo na skills assessment muna... pag pumasa ka.. saka pa lang migration.. 😉

loudandclear

thanks thanks for the replies. 🙂

jaja_ajay

Hi, makikisingit na din po. Paste ko na din pala dito ung question ko sa ACS thread. Mas applicable pala siya dito. 🙂

Good Day sa ating lahat. .. May tanong sana ako regarding sa affidavit/Statutory Declaration. Yung company ko kasi dati sa Pinas eh nagclose. Yung dating manager ko eh nasa Singapore ngayun tapos andito ako ngayon sa Malaysia. Bale, format ng Pinas pa din ba susundin? Yung may nakalagay na "Republic of the Philippines"? Kasi plan ko sana eh ipapirma ko sa boss ko na nasa SG then dito ko sa Malaysia ipapanotaryo. Or dapat po ba eh sa SG ko ipanotaryo kasi andun siya? Kung sa SG ko ipapanotaryo, dapat po ba SG format din yung affidavit? Thanks in advance ..

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