COE without detailed Job Description and Other Supporting Documents

Kellie

Hi po sa lahat!

Newbie po s thread na to. Regarding po sa copy ng pag-ibig contribution, kelangan bang ipacertify at ilagay yung contact details ng staff na nagprint? Naka-note kasi sa copy na "for reference only. This doc is not an official print out."

Thank you po sa makakasagot!

Captain_A

@Kellie i would suggest na ipa-CTC then sign with contact details.. then if kaya nmn ipanotarize.. mas ok..

pc3

Hi all need help on VETASSESS assessment for general occupation. I foubd the employment evidence on their website below:

For each position, you need to provide official evidence of your employment detailing the employer's name, the period of employment, the position held, the main tasks and hours of work for each position.

In addition to evidence of a Statement of Service from your employer, you are required to provide official evidence that the employment was paid, such as payslips and taxation records. VETASSESS will only assess listed employment positions supported with complete documentation.

Please note that you are required to provide an Organisational Chart (on company letterhead) highlighting your duties, if nominating a managerial occupation.

Evidence of employment includes, but is not limited to, the documents listed below.

If you worked for an employer:

a) Evidence of tasks performed at the skill level of your nominated occupation

a Statement of Service or Reference Letter from your employer for the required information for this document

a Statutory Declaration if you are unable to obtain a Statement of Service as described above. This should be verifiable and supported by other evidence such as Appointment Letter, Official Position Description and evidence of paid employment. A Statutory Declaration on its own will not suffice as evidence of tasks performed.

an organisational chart if nominating a managerial occupation.

b) Evidence of paid employment - at least one of the following:

payslips

payment summaries for taxation

taxation records of assessment which show the company name

superannuation records.

I am really confused how or what items to get. Both my employers are in PH and SG. My dilemma is:

My PH employer 1 already died and i do not have copy of payslips through bank bec. It was an ojt paid training by cash. I can always ask for COE from his wife etc. Can we reproduce payslips and have it signed instead?
My other employer is based in PH and our boss is an architect from SG. He is not registered in PH only in SG and i am confused how to present evidence of salary as well bec. I do not have payslips and some payments were initially paid thru cash prior to a bank payroll. I can present bank statements for some but not all.

I am really confused how to have these evidences. Can anyone advise who has applied from VETASSESS?

clefairy08

Hi! Newbie here. May ask lang po ako. Kasi I don't know what to do. Un company na napasukan ko for my first job already closed. Pero un boss ko dun (one of the directors) formed a new company.

3 years ako sa first company na nagsara na and 2 years ako sa kanya nagwork. So total of 5 years un service ko sa kanya as her staff. So pwede bang gamitin un current company letterhead for my 5 year experience sa kanya?

TIA

VirGlySyl

Good day po.

Nakagawa na po ako ng reference letter stating all essential infos and such with co. Letter head. Bale papipirmahan ko na lang sa visor ko, ang alinlangan ko na lang po ay:

Need ko pa po ba lagyan ng date?

Resign na po SV ko 2years ago

Ano pong eadd ilalagay ko?

Need pa po ba ipanotrayo?

Tips po if how can I make this letter be very acceptable by CO

pikachu13

@TasBurrfoot

Hi @TasBurrfoot meron ka pa ba format nung.stat declaration na yung wife mo lang ang nag sign?Mag papaasess kasi ako sa CPAA din.thank you

JulieAnnConsolacion

Hi guys! Do you think acceptable na ang detailed job description printed on company's letterhead signed by direct superior? I have a separate COE issued by the company but hindi nya nasatisfy yung information na hinihingi ni CPAA.

PengCPA

Hi to all!

New member here. Magtanong lang po ako regarding sa COE, nangyari din po sa akin kasi na ung employer nagalit sa akin, in effect ayaw din ako bigyan ng COE, and worse, lahat ng co-worker ko pinagbawalan na bigyan ako ng help like recommendation letters, or anything to testify for me. Ngayon po ang plan ko is I will make Self-Statutory Declaration, with the following supporting documents:

Bank Statement
Company ID
Payslips (even though I am the preparer si I assume weak evidence siya)
Employment Contract
Form 2316 (ITR, again, ako ang nkapirma on behalf of my boss)
BIR Form 1604CF (again, ako ang nkapirma on behalf of my boss, even though may attachment ne BIR acknolwedgement receipt from email), with alphalist
SSS, PHIC and HDMF Contributions List (to prove na nging employers ko tlga sila, PHIC and HDMF still pending)
Resignation Letter
Summary of Compensation and Allowances (self-made reconciliation since ung amount per bank statement n nka-reflect is may kasamang allowance, so kelangan ma-trace ung part ng salary per payslip)

When I inquired sa notary (ung sa Cityland sa likod ng PBCom), usually daw ang stat dec is prepared by someone and usually daw co-worker. I am having issues with this as I said, mhihirapan ako mg-ask ng help kht sa former co-workers ko.

Your help is much appreciated. Thank you.

Admin

Hi Yes ung stat should be gawa ng co worker mo. mas maganda ung superior mo. eto kasi ung document na tumetestigo na nagwork kasa company na yon.

PengCPA

@Admin thanks po sa input. what if hindi po ako mkakuha ng stat dec from co-worker since pinagbawalan nga sila? 10 mos lng kasi ako dun sa company. can I do self-stat dec stating na i cannot obtain coe and any stat-dec/letter from them? tpos i will to provide other documents to prove my employment? Or can other people make a stat dec for me? pde ko din sana wag na i-declare kaso I had it declared in my application for membership in CPAA.

Thanks po uli.

Admin

Impt may mag testify sayo na ibang tao. Hindi pwede ikaw ang mag testify sa sarili mo. Kung may friend ka s company kahit sinu pwede na yun. Impt ibang tao sa same company who knows what u r doing can testify sa sayo.

Luntian12

@PengCPA Hello!

Anong reason ng company bakit ayaw ka bigyan ng COE? Dahil lang nagalit sayo? Based ka sa Pinas currently? Ang pagkakaalam ko, required ang employers to issue COEs sa kung sino mang nagresign or naterminate.

You may refer to this article: https://www.dole.gov.ph/news/view/2986

You can try seeking help from DOLE kung talagang iipitin ka ng previous employer mo.

PengCPA

@Admin aaawwwww. mukhang mhihirapan pala tlga ako. may template po ba kayo pra po if ever un na lng po ang basis ko. thanks po.

PengCPA

@Admin sorry po one question po uli. OK lang po ba na kahit former employee na rin siya?I mean ung mag-stat dec sa akin? wala po ba issue un? ngwork siya sa company for about 4 mos?

PengCPA

@Luntian12 yes, simple as that. pero i will seek the help of DOLE nrin if needed. small company kasi sila, and walang HR. pero i'm still searching for other ways. kasi for sure mhihirapan ako, and matagal sila mgprocess

Panorama1

Hello All! 🙂

Ask ko lng sana if gagawa kayo ng stat dec, sinasabi or mine-mention nyo pa ba na under agency kayo and was deployed sa client? binigayan kasi ako ng standard COE, so gagawa ako ng detailed COE ko. then ipapapirma ko sa manager ko (which is from client ng agency namen). iniisip ko kasi, baka malito sila pag di sinabi na under agency e.

SirLuis

@lock_code2004 sir pwede po mgtnong.

i need help regarding relevant skill assessment for Engineers Australia.

Currently, I'm working for a company here in Japan but our company don't pay our taxes. I just like to know if working permit or residence card is already enough because I don't have any other proof such as ITR or SSS funds. kasi sabi need din dw po ng contract from ministry of labor, i have my contract but i think not from ministry of labor. thank you sir!

SirLuis

Mga sir, patulong naman po.

I'll try to explain my whole case here.

I'm a civil engineer trying to prepare my files for EA Assessment.

Right now, I have 65 points total but work experience of 3 years is not yet included, so there is a possibility for a maximum of 70 points if everything goes well.

First work (Philippines 1 yr and half)

Primary Documents- no problem

Secondary Documents- no problem

Current work ( Japan almost 2 yrs experience)

Primary Documents- no problem

Secondary Document- dito na magkakaproblema.

Ito po ung latest na requirements for secondary documents:

Optional po yung 2.1 & 2.2 or 3.1 & 3.2

2.1 ITR

2.2 SS Insurance / Superfund / Provident Fund / Retirement Report

3.1 Work Permit/ Residence Permit

3.2 Official Contract Document from Ministry of Labor includes

wage, title and employer name.

2.1 & 2.2 or 3.1 & 3.2 should include employer's name and employment period.

Ang company ko po dito is di nagbabayad ng tax, umiiwas po sila magbayad kaya

wala kaming ITR, at wala kaming benefits such as SS Insurance etc.

Ang meron lng po ako work permit/ residence card pero ang residence card dito sa Japan

hindi included ang name ng company, not sure sa iba. Meron di po akong payslip and bank account.

Hihingi po sana ako ng advice kasi nabasa ko di dw po pwede yung ganitong case sken.

Or baka may idea po kayo sa pwede kong gawin.

Baka po may general opinion or advice po kayo. Please share po.
Ang isa sa naisip ko yung isang experience nlng po ang ipaassess kahit 1 yr and half lng para lang may masulat sa career episode. Since 65 points n din naman.

Pwede po kaya yun?

Kung di na ko magclaclaim ng 5points at icoconsider lng ung 1st job which is only 1 yr and half experience, need pa din po ba magbayad RSEA?
Magkakaron kaya ng issue kung di ko idedeclare ung work ko dito sa Japan?

chugwen

question po.

pano po kung ung COE e 2 sya, ung previous ko kasi ay generic ang binigay nya dati pa. my position at tenure. tapos ngaun nagaask ako ng bago, pero baka job description lng ang bigay, ung salary, tenure baka di na binigay. ok lng ba un?

tapos sa proof of salary po, my 2316 naman kasi ako, saka kuha nalng ako ng bank statement. ok na po ba un? thank you.

also, kelangan ba notarized lahat ng docs na papass sa vetassess? thank you so much.

datch29

<blockquote class="Quote" rel="lock_code2004">No Detailed Job Description from HR:

If you you have a generic COE from your HR, but you don't have a detailed Job Description, here are some suggestions:

1) create your own job description and ask your manager/supervisor/senior colleague to sign it, or anyone with a higher rank in the company who can attest to your skills/job responsibilities, someone with the same level as you is not acceptable.

- of course, contact information of the signatory should be included (Telephone, address and email) and their ID (Company ID, business card, passport)
- if possible, put this in a company letterhead as well (same with your COE).. copy or ask a blank page with company letterhead from your friendly HR or company secretary..
- then CTC as required by your assessing body

2) this second option is not recommended, and some other assessing authorities are not accepting this.. but if you want to take the risk, make a self-declaration, detailing why you cannot get a detailed job description (such as company closed already etc..)

Other Supporting Documents:

Most likely the CO/Assessing authority will ask for other supporting documents to validate your claim:

payslip, contract, awards, certificates, promotion letter, ID (from the company)
Yearly Income Tax Return, SSS total contribution, and PAG-IBIG, kung makakuha kayo ng report (eto ang pinaka okay dahil galing sa gov't offices)
pwede din bank account showing monthly remittance of salary from the old company..
kahit ano na pwede mag-establish na totoo talga ung company (maybe business permit, registration from DTI or SEC)

</blockquote>

Hello mga sir,

Bali meron nako generic COE from both employer ko,

1st employer - title, date ng employment and hr details like tel. no. email,addres at may seal per walang job description. Ok lang na gawing ko yung number 1 then papirmahan ko sa manager ko dati? Nagwowork pa din sya dun sa previous employer ko.

2nd employer (present) - same sa 1st employer and ceo pero this time meron sya nakalagay na salary, plan ko din mag gawa ng sariling JD pero hindi ko ipapapirma sa manager ko kasi baka tanungin ako parasaan hindi ko alam isasagot ko ahaha. One option ko is yung isang supervisor dito na na close ko, supervisor ko sya dati pero nalipat ako ng department kaya ngayon hindi na, ok lang ba sa kanya ako mag papirma?

Salamat po sa mag rereply.

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