COE without detailed Job Description and Other Supporting Documents

TasBurrfoot

<blockquote rel="jaja_ajay">Hi, makikisingit na din po. Paste ko na din pala dito ung question ko sa ACS thread. Mas applicable pala siya dito. 🙂

Good Day sa ating lahat. .. May tanong sana ako regarding sa affidavit/Statutory Declaration. Yung company ko kasi dati sa Pinas eh nagclose. Yung dating manager ko eh nasa Singapore ngayun tapos andito ako ngayon sa Malaysia. Bale, format ng Pinas pa din ba susundin? Yung may nakalagay na "Republic of the Philippines"? Kasi plan ko sana eh ipapirma ko sa boss ko na nasa SG then dito ko sa Malaysia ipapanotaryo. Or dapat po ba eh sa SG ko ipanotaryo kasi andun siya? Kung sa SG ko ipapanotaryo, dapat po ba SG format din yung affidavit? Thanks in advance ..</blockquote>

I can't give an opinion here - when we did my wife's stat dec, it was just a stat declaration for oneself. Meaning it never involved any other person or a boss...

Double check on this as some assessment agency might not accept self-stat declaration; for CPAA naman, it was accepted with no questions asked.

loudandclear

share ko lang based on experience. mas mahirap hingan ng detailed COE ang maliit na company compared sa big multinational company. hindi kase organized filing system/database , the hr personnel seemed don't care about their past employees. tsaka they seemed overloaded with work that's why producing a COE is additional work for them. parang "you are under their mercy". this is just based on my own personal opinion and exprience ha. 🙂

TasBurrfoot

<blockquote rel="loudandclear">share ko lang based on experience. mas mahirap hingan ng detailed COE ang maliit na company compared sa big multinational company. hindi kase organized filing system/database , the hr personnel seemed don't care about their past employees. tsaka they seemed overloaded with work that's why producing a COE is additional work for them. parang "you are under their mercy". this is just based on my own personal opinion and exprience ha. 🙂</blockquote>

i hear you here!! 🙂

pero may mga multi-national din na ayaw magbigay as it is not in their company policy daw to provide such...

nonetheless, it is true that we are at their mercy!

loudandclear

Generic COE lang binigay sakin ng isang company ko. 🙁 Wala yung job description ko. I'm thinking kung gagawa pako ng statutory declaration. Or yung contract ko na lang i-submit ko sa ACS. Nasa contract ko yung job description ko. Kaya lang wala sa contract yung projects na na-handle ko.

Khorups

@loudandclear inde iccount ng ACS ang generic COE. Na reject ako ng dahil jan. Mag fill out ka nalang ng statutory declaration tapos papirmahan mo nalang as immediate supervisor mo dati para less hassle sa kanila. Pwede mo naman sabihin na they have the right to amend if necessary.

loudandclear

^thanks @Khorups. Will do that. Ang statutory declaration, sa plain paper lang diba? Or better kung letterhead ng company (my client's company). Agency kase ako dito. To make it clear, yung agency nag-provide ng generic COE. So i will ask my client's manager (my boss then) for a statutory declaration na printed sa letterhead ni client or ok lang plain paper baka hassle pa sa kanya. (heheh...magulo ba).

Yung isang company ko naman (na hindi agency), generic COE lang din daw ang ibibigay nila, so I created a reference letter for my IT manager to sign. This got to be printed on company letterhead.

tama ba mga pinaggagawa ko, hehehe... 🙂 thanks.

Khorups

@loudandclear kahit on plain paper oks lang. Anyway ipapa notaryo mo naman yan. Saka pala bukod sa statutory declaration, gawa ka ng org chart containing you, your immediate boss, then your boss's boss tapos pirmado ni immediate boss at boss's boss, oks?

cylin

Hello,

I am having a problem requesting a detailed Certificate of Employment from the HR department of my previous company. Since my last designation was Internal Auditor, I requested a document from the department that states my job description (accountabilities). In the document the start date is from the time I was hired which is incorrect because my job before I became an auditor was only a bank clerk. Now, when I asked for a CoE from the HR, they can only give me a standard certificate which states my last designation and date I was hired till resignation. Kahit binigyan na ng details kung when at ung anong job title ko before ayaw naman.

My question now is kung magkakaproblema po ba ako if yung cert from HR and from the audit department with same date ang ipapasa ko sa VETASSESS? This would mean I have a 5-year experience as Internal Auditor rather than 3years.

Eto nga po pala nakalagay sa standard CoE:

"This is to certify that (my name) was an employee of (company) from date to date. She was last assigned at the Office of the Chairman as staff - job leve B."

Yan lang po ang kaya nilang ibigay na format. No last salary, "full time employee" and others.

Ano sa palagay nyo po?

gacoquia

pwede bang ex- workmate as in teammate lang? Ayaw pirmahan ng manager na ngayon na teammate ko nun yung ginawa kogn affidavit eh, wala naman kami boss na malapitan kasi offshore sila and wla na din sa company. Kasi bank so yung pinakita ko yung draft ng affidavit ayaw papirmahan , sobrang damot! sayang din 7 months ko dun! huhu

Hunter_08

Question po pano pag yng pipirma po sa affidavit nsa US ksi onshore sya dun..yng address n nilagay nya is yng address nya s pinas pero ng contact number is yng s US ok lng po b yn? At sa pinas ko papanotaryo?

lock_code2004

<blockquote rel="gacoquia">pwede bang ex- workmate as in teammate lang? Ayaw pirmahan ng manager na ngayon na teammate ko nun yung ginawa kogn affidavit eh, wala naman kami boss na malapitan kasi offshore sila and wla na din sa company. Kasi bank so yung pinakita ko yung draft ng affidavit ayaw papirmahan , sobrang damot! sayang din 7 months ko dun! huhu</blockquote>

pwede naman po yan.. as long as pag nagvalidate ang CO eh kayang panindigan ng nag-sign... you just have to state sa letter nyo kung bakt hindi kayo makakuha from HR/manager..

lock_code2004

<blockquote rel="Hunter_08">Question po pano pag yng pipirma po sa affidavit nsa US ksi onshore sya dun..yng address n nilagay nya is yng address nya s pinas pero ng contact number is yng s US ok lng po b yn? At sa pinas ko papanotaryo?</blockquote>

wala nmn kaso sa address.. basta reachable sila pag mag ve-verify..

lock_code2004

<blockquote rel="cylin">Hello,

Eto nga po pala nakalagay sa standard CoE:

"This is to certify that (my name) was an employee of (company) from date to date. She was last assigned at the Office of the Chairman as staff - job leve B."

Yan lang po ang kaya nilang ibigay na format. No last salary, "full time employee" and others.

Ano sa palagay nyo po? </blockquote>

so you got a standard COE...

you need to have someone sign(affidavit) your job description.. read from the start of this thread..
if you can/want, dun sa job description, you can enumrate all your previous positions..
kung walang salary, make sure you have other proof fo paid employment (payslip/ITR).. read again from the start of the threads nandun po ang mga kailangan nyo..

gacoquia

Ok lang ba 2 ipasa na coe from same company, sa first request ko kase walang salary eh, ok lng kaya na isang detailed with duties and responsibilities tapos isang coe pa na standard lng including salary?

gacoquia

lock_code2004

@gacoquia - ok lang po.. normally ganyan talga... standard COE + another statement for JD..

Mdy

<blockquote rel="lock_code2004">No Detailed Job Description from HR:

If you you have a generic COE from your HR, but you don't have a detailed Job Description, here are some suggestions:

1) create your own job description and ask your manager/supervisor/senior colleague to sign it, or anyone with a higher rank in the company who can attest to your skills/job responsibilities, someone with the same level as you is not acceptable.

- of course, contact information of the signatory should be included (Telephone, address and email) and their ID (Company ID, business card, passport)
- if possible, put this in a company letterhead as well (same with your COE).. copy or ask a blank page with company letterhead from your friendly HR or company secretary..
- then CTC as required by your assessing body

2) this second option is not recommended, and some other assessing authorities are not accepting this.. but if you want to take the risk, make a self-declaration, detailing why you cannot get a detailed job description (such as company closed already etc..)

Other Supporting Documents:

Most likely the CO/Assessing authority will ask for other supporting documents to validate your claim:

payslip, contract, awards, certificates, promotion letter, ID (from the company)
Yearly Income Tax Return, SSS total contribution, and PAG-IBIG, kung makakuha kayo ng report (eto ang pinaka okay dahil galing sa gov't offices)
pwede din bank account showing monthly remittance of salary from the old company..
kahit ano na pwede mag-establish na totoo talga ung company (maybe business permit, registration from DTI or SEC)

</blockquote>

Okay lang ba kahit na 6 years ago na yun employment mo dun sa former company tapos the employment statement will be dated as present as long as employee pa rin ng company yung undersigned?
Regarding payslips and ITRs: for employment 2002-2006, pwedeng 2 ITRs lang Plus promotion letter?

Payslips: pwede na ba 1 payslip lang?

TasBurrfoot

<blockquote rel="Mdy"><blockquote rel="lock_code2004">No Detailed Job Description from HR:

If you you have a generic COE from your HR, but you don't have a detailed Job Description, here are some suggestions:

- of course, contact information of the signatory should be included (Telephone, address and email) and their ID (Company ID, business card, passport)
- if possible, put this in a company letterhead as well (same with your COE).. copy or ask a blank page with company letterhead from your friendly HR or company secretary..
- then CTC as required by your assessing body

Other Supporting Documents:

Most likely the CO/Assessing authority will ask for other supporting documents to validate your claim:

payslip, contract, awards, certificates, promotion letter, ID (from the company)
Yearly Income Tax Return, SSS total contribution, and PAG-IBIG, kung makakuha kayo ng report (eto ang pinaka okay dahil galing sa gov't offices)
pwede din bank account showing monthly remittance of salary from the old company..
kahit ano na pwede mag-establish na totoo talga ung company (maybe business permit, registration from DTI or SEC)

</blockquote>

Okay lang ba kahit na 6 years ago na yun employment mo dun sa former company tapos the employment statement will be dated as present as long as employee pa rin ng company yung undersigned?
Regarding payslips and ITRs: for employment 2002-2006, pwedeng 2 ITRs lang Plus promotion letter?

Payslips: pwede na ba 1 payslip lang?

</blockquote>

Payslips and ITRs (and promotion letters) are supplementary documents that MAY BE NEEDED by the CO in case they want further proof of your employment. Case in point, sa misis ko, there wasn't any requirement for payslips, ITRs and promotion letters. we just submitted a detailed COE and a stat declaration (which was self-signed by misis) on her 2nd job which did not provide a detailed COE.

Mdy

@psychoboy sa TRA kasi, as far as I can remember, parang hindi naman kelangan talaga ng payslips etc. Gagawin lang namen supplementary proof kasi yun coe ng husband ko is not complete. Nahihirapan pa kami humingi ng detailed employment statement kasi one of his former employer is in Bahrain. And halos lahat ng kakilala/ka-work nya before, hindi na nagwowork din don.

So if I understand correctly, employment statements can be signed/given by someone who has been your superior kung hindi makakakuha sa HR. Pwede ba ito na dated as present as long as employee pa din ng said company yung undersigned? Given both cases, hindi na kakailanganin ng affidavit or stat dec?

lock_code2004

Okay lang ba kahit na 6 years ago na yun employment mo dun sa former company tapos the employment statement will be dated as present as long as employee pa rin ng company yung undersigned?
Regarding payslips and ITRs: for employment 2002-2006, pwedeng 2 ITRs lang Plus promotion letter?

Payslips: pwede na ba 1 payslip lang?

</blockquote>

Current Date ang employment statement (signed by a current employee from the company),naturally kung kelan nya in-execute ang statement ung ang date.. but it wont matter kasi sympre nasa Original COE naman nya kung kelan talga sya employed sa company na yun..
tama po si @psychoboy, supporting documents po ang payslip/ITRs.. kung anung meron kayo isubmit nyo lang (of course make sure na okay sa minimum requirements ng assessing body).. pag kulang sasabihan naman kayo ng CO..
in my case sinubmit ko for each employment: COE+JD, 1 payslip/year, ITR per year.. para wala ng tanung ang CO.. ayaw ko nmn kasi ma-delay pa ang assessment..

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